Job Summary: The Payroll Administrator is responsible for processing payroll accurately and on time while ensuring compliance with company policies and government regulations. This role also involves preparation and filing of payroll tax returns, managing employee records, assisting with benefits administration, and providing support on payroll-related matters.
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QUALIFICATIONS & EXPERIENCE:
- Associate’s degree in Human Resources, Accounting, Business Administration, or a related field (with a preference for HR- or Accounting-focused degrees).
- 5+ years of experience in payroll processing.
- Strong problem-solving abilities.
- Familiarity with federal and state labor laws and tax regulations and experience in completing and filing payroll tax forms.
- High attention to detail and ability to manage confidential information with professionalism and diplomacy.
- Excellent verbal and written communication skills.
ESSENTIAL DUTIES:
Understand and uphold company policies, as well as maintain competency in the procedures, work instructions, and other documentation required for safely, effectively, and correctly performing the duties specified below:
Payroll
- Process Payroll: Verify electronic timesheets, calculate wages, apply deductions, withhold taxes, and ensure timely payment to employees, including payroll taxes and benefits.
- Ensure Payroll Compliance: Adhere to federal, state, and local tax laws and benefits regulations, including payroll tax returns and W2 preparation and filings.
- Resolve Payroll & Benefits Issues: Address employee questions and resolve any payroll discrepancies or benefits concerns.
- Facilitate Audits: Provide necessary documentation and records for tax and union benefit audits.
- Assist with Monthly Union Reports & Update Union Pay Scales: Prepare and submit union-related reports and documentation as required.
- Maintain Records: Keep accurate payroll records and update employee status changes in the payroll system.
- Process Wage Garnishments: Handle legal deductions such as child support or creditor garnishments.
- Administer and assist with other Payroll duties as assigned
Human Resources
- Employee Benefits: Assist employees in the utilization and understanding of benefit programs.
- Support Drug Testing: Collaborate with safety personnel to administer drug testing requirements.
- Onboard New Hires: Assist with the payroll and benefits portion of the onboarding process.
- Workers’ Compensation & Unemployment Claims: Oversee claims for workers’ compensation and unemployment insurance.
- Assist with other Human Resources duties as assigned
Physical Demands and Work Environment:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands: While performing the duties of this job, the employee is regularly required to sit; use hands to finger, manipulate, handle, or feel; and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, or crawl.
The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.
Work Environment: Work is performed in an office environment with low to moderate noise levels. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
